Part
I - Preliminary
1.
The name of the incorporated Association is THE HARLEY OWNER'S
GROUP Interpretation 2.
(1)
In these rules, except insofar as the context or subject matter
otherwise indicates or requires “ordinary
member” means a member of the Committee who is not an office
bearer of the
“secretary” means (a)
the
person holding office under these rules as secretary of the Association;
or (b)
where
no such person holds that office the public officer of the Association; “special
general meeting” means a general meeting of the Association
other than the annual general “the
Act” means the Associations Incorporations Act 1981; “the
Regulation” means the Associations Incorporation Regulation
1993; “Sponsor
Dealer” means a Harley Davidson dealer approved by Harley
Davidson Inc. to sponsor a (2)
In these rules (a) a reference to a function includes
a reference to a power, authority and duty’ and
(3)
The provisions of the Interpretation of Legislation Act 1984,
apply to and in respect of these Rules in the
Part
II Membership
Membership
Qualifications 3.
(1)
A person will qualify for Full Membership if he or she is currently
a member of the Harley Owner’s
(2)
A person will qualify for Associate Membership if he or she
is a regular partner or a child of a full member
(3)
A person will be considered to be a Full or Associate Member
of the Association on fulfilling the Charter
for Local Chapters
4. In addition to these rules the Association will be bound by the “Charter for Local Chapters” as prescribed by Harley Davidson Inc. and any additional rules imposed by the Sponsor Dealer. In the event of any conflict arising between these Rules and the Charter for Local Chapters or any additional Rules imposed by the Sponsor Dealer, then the following priority shall prevail:- a. Any additional Rules
imposed by the Sponsor Dealer;
(a)
dies; (b)
resigns that membership; (c)
is expelled from the Association; (d)
in the case of Full membership where that member fails to renew
his or her membership of the Harley Owner’s Group (International);
or in the case of a Associate Member where the partner or parent who
enabled the Associate member to qualify for an Associate membership
pursuant to rule 3(2) cease to be a full member. Membership
Entitlements Not-Transferable
6.
At right, privilege or obligation, which a person has by
reason of being a member of the Association - (a)
is not capable of being transferred or transmitted to another
person’ and (b)
terminates upon cessation of the person’s membership. 7.
(1)
A member of the Association is not entitled to resign that
membership except in accordance with this rule. (2)
A member of the Association who has paid all amounts payable
by the member to the Association in respect of the member’s membership
may resign from the membership of the Association by first giving
notice (being not less than 1 month or not less than such other period
as the Committee may determine) in writing to the secretary of the
member’s intention to resign and upon expiration of notice, the member
ceases to be a member. (3)
Where a member of the Association ceased to be a member pursuant
to clause (2), and in every other case where a member ceases to hold
membership, the secretary shall make an appropriate entry in the register
of members recording the date on which the member ceased to be a member. (4)
Where a member of the Association resigns their membership
he or she will not hold the Association liable for refund or return
of any joining fee. Register
of Members
8.
(1)
The public officer of the Association shall keep and maintain
a register of members in which shall be (2)
The register of members shall be kept at the principal place
of the administration of the Association and shall be open for inspection,
free of charge, by any member of the Association at any reasonable
hour. Fees,
Subscriptions, Etc
9.
(1)
A member of the Association shall, upon admission to membership,
pay to the Association a fee of $1 (2)
In addition to any amount payable by the member under clause
(1), a member of the Association shall pay to the Association an annual
membership fee of $2 or, where some other amount is determined by
the Committee, of that other amount- (a)
except as provided by paragraph (b), before 1st
September in each calendar year, or (b)
where the member becomes a member on or after the 1st
September in any calendar year upon becoming a member and before
the 1st September in each succeeding calendar year. Member’s
Liabilities
10.
The liability of a member of the Association to contribute
towards the payment of the debts and liabilities of Disciplining of Members11.
(1)
Where the Committee is of the opinion that a member of the
Association (a)
has persistently refused or neglected to comply with a provision
or provisions of these rules; or (b)
has persistently and willfully acted in a manner prejudicial
to the interests of the Association; the
Committee may by resolution (a)
expel the member from the Association; or (b)
suspend the member from membership of the Association for a
specified period. (2) A resolution of the Committee
under clause (1) is of no effect unless the Committee, at a meeting
held (3)
Where the Committee passes a resolution under clause (1), the
secretary shall, as soon as practicable, cause a notice in writing
to be served on the member (a)
setting out the resolution of the Committee and the grounds
upon which it is based; (b)
stating that the member may address the Committee at a meeting
to be held not earlier than 14 days and not later than 28 days after
the service of the notice; (c)
stating the date, time and place of that meeting; and (d)
informing the member that the member may do either or both
of the following:- (i)
attend and speak at that meeting; (ii) submit to the Committee at
or prior to that date of that meeting, written (4)
At a meeting of the Committee held as referred to in clause
(3), the Committee shall: - (a)
give to the member, an opportunity to make oral representations: (b)
give due considerations to any written representations submitted
to the Committee by the member at or prior to the meeting; and (c)
by resolution determine whether to confirm or to revoke the
resolution. (5)
Where the Committee confirms a resolution under clause (4),
the secretary shall, within 7 days after that confirmation, by notice
in writing inform the member of the fact and of the members right
of appeal under rule 12. (6)
A resolution confirmed by the Committee under clause (4) does
not take effect (a)
until the expiration of the period within which the member
is entitled to appeal against the resolution where the member does
not exercise the right of appeal within that period; or (b)
where within that period the member exercises the right of
appeal, unless the Association confirms the resolution pursuant to
rule 12(4) Right
of Appeal of Disciplined Member
12.
(1) A
member may appeal to the Association in general meeting against a
resolution of the Committee which (2)
Upon receipt of a notice from a member under clause (1), the
secretary shall convene a general meeting of the Association to be
held within 21 days after the date on which the secretary received
the notice.
(3)
At a general meeting of the Association convened under clause
(2), (a)
No business other than the question of the appeal shall be
transacted; (b)
The Committee and the member shall be given the opportunity
to state their respective cases orally or in writing or both; and (c)
The members present shall vote by secret ballot on the question
of whether the resolution should be confirmed or revoked. (4) If at the general meeting the Association passes a special resolution in favour of the resolution, the resolution is confirmed.
Part
III The Committee Powers
Etc., of Committee 13.
The Committee shall be called the Committee of management
of the Association and, subject to the Act, (b)
may exercise all such functions as may be exercised by the
Association other than those functions that are required by these
rules to be exercised by a general meeting of members of the Associations;
and (c)
has power to perform all such acts and do all things as appear
to the Committee to be necessary or desirable for the proper management
of the affairs of the Association. Constitution
and Membership
14.
(1)
The officers of the Association shall be
a) A Director (2)
The provisions of Rule 16 so far as they are applicable and
with the necessary modifications, apply to and in relation to the
election of persons to any of the offices mentioned in sub-clause
(1). (3)
Each officer of the Association shall hold office until the
annual general meeting next after the date of his or her election
but is eligible for re-election. (4)
In the event of a casual vacancy in any office referred to
in sub-clause (1) the Committee may appoint one of its members to
the vacant office and the member so appointed may continue in office
up to and including the conclusion of the annual general meeting next
following the date of appointment. 15.
(1)
Subject to section 23 of the Act, the Committee shall consist
of (a)
the officers of the Association; and (b)
three ordinary members each of whom shall be elected at the
annual general meeting of the Association in each year. (2)
Each ordinary member of the Committee shall, subject to these
rules, hold office until the annual general meeting next after the
date of election but is eligible for re-election. (3)
In the event of a casual vacancy occurring in the office of
an ordinary member of the Committee, the Committee may appoint a member
of the Association to fill the vacancy and the member so appointed
shall hold office, subject to these rules, until the conclusion of
the annual general meeting next following the date of the appointment. 16. (1) Nominations of candidates for election as officers of the Association or as ordinary members
of the Committee (a)
shall be made in writing, signed by two members of the Association
and accompanied by the written consent of the candidate (which may
be endorsed on the form of nomination); and (b)
shall be delivered to the secretary of the Association not
less than seven days before the date fixed for the holding of the
annual general meeting. (2)
If insufficient nominations are received to fill all vacancies
on the Committee, the candidates nominates shall be deemed to be elected
and further nominations shall be received at the annual general meeting. (3)
If the number of nominations received is equal to the number
of vacancies to be filled, the persons nominated shall be deemed to
be elected. (4)
If the number of nominations exceeds the number of vacancies
to be filled, a ballot shall be held.
(5)
The ballot for the election of officers and ordinary members
of the Committee shall be conducted at the annual general meeting
in such usual and proper manner as the Committee may direct. (6)
A nomination of a candidate for election under this clause
is not valid if that candidate has been nominated for another office
for election at the same time. Meetings
and Quorum
17.
(1)
The Committee shall meet at least 3 times in each year at such
place and such times as the Committee may (2)
Special meetings of the Committee may be convened by the Director
or by any four of the members of the Committee. (3)
Notice shall be given to members of the Committee of any special
meeting specifying the general nature of the business to be transacted
and no other business shall be transacted at such a meeting. (4)
Any four members of the Committee constitute a quorum for the
transaction of the business of a meeting of the Committee. (5)
No business shall be transacted unless a quorum is present
and if within half an hour of the time appointed for the meeting a
quorum is not present the meeting shall stand adjourned to the same
place and at the same hour of the day in the following week unless
the meeting was a special meeting in which case it lapses.
(6)
At meetings of the Committee (a)
The Director or in the Director’s absence, the Assistant Director
shall preside; or (b)
If the Director and the Assistant Director are absent, such
one of the remaining members of the Committee as may be chosen by
the members shall preside. (7)
Questions arising at a meeting of the Committee or of any sub-committee
appointed by the Committee shall be determined on a show of hands
or, if demanded by a member, by a poll taken in such manner as the
person presiding at the meeting may determine. (8)
Each member present at a meeting of the Committee or of any
sub-committee appointed by the Committee (including the person presiding
at the meeting) is entitled to one vote and, in the event of an equality
of votes on any question, the person presiding may exercise a second
or casting vote. (9)
Subject to sub-clause (4) the Committee may act notwithstanding
any vacancy on the Committee. Secretary
18. (1) The Secretary of the Association shall, as soon as practicable after being appointed as Secretary,
lodge notice with Association of his or her address.
(2)
It is the duty of the Secretary to keep minutes of (a)
all appointments of office bearers and members of the Committee; (b)
the names of members of the Committee present at a Committee
meeting or a general meeting; and (c)
all proceedings at Committee and general meetings. (3) Minutes of the proceedings
shall be signed by the chairperson of the meeting or by the chairperson
of the next Treasurer
19.
It is the duty of the Treasurer of the Association to ensure
that - (a)
all money due to the Association is collected and received
and that all payments authorised by the
Association are made; and (b) correct
books and accounts are kept showing the financial affairs of the Association
including full
details of all receipts and expenditure connected with the
activities of the Association. Casual Vacancies20.
For the purposes of these rules, a casual vacancy in the office
of a member of the Committee occurs if (a)
dies; (b)
ceases to be a member of the Association; (c)
becomes insolvent under administration within the meaning of
the Corporations Act 1990; (d) resigns office by notice in writing given to the secretary; (e)
is removed from office under Rule 21; (f) becomes of unsound mind or a person whose person or estate is liable to be dealt with in ant way under the law relating to mental health; or (g)
is absent without the consent of the Committee from four meetings
of the Committee during a period of 12 months. Removal
of Member
21.
The Sponsor Dealer may remove any member of the Committee from
the office of member before the Delegation
by Committee to Sub-Committee
22.
(1)
The Committee may, by instrument in writing, delegate to one
or more sub-committees (consisting of (a)
this power of delegation; and (b)
a function which is a duty imposed on the Committee by the
Act or by any other law. (2) A function of the exercise
of which has been delegated to a sub-committee under this rule may,
while (3) A delegation under this section
may be made subject to such conditions or limitations as to the exercise
of (4)
Notwithstanding any delegation under this rule, the Committee
may continue to exercise any function delegated. (5)
Any act or thing done or suffered by a sub-committee acting
in the exercise of a delegation under this rule has the same force
and effect as it would have if it had been done or suffered by the
Committee. (6)
The Committee may, by instrument in writing, revoke wholly
or in part any delegation under this rule. (7)
A sub-committee may meet and adjourn as it thinks proper. Voting
and Decisions
23.
(1)
Questions arising at a meeting of the Committee or of any sub-committee
appointed by the Committee shall
(2)
Each member present at a meeting of the Committee or of any
sub-committee appointed by the (3) Subject to rule 17, the Committee
may act notwithstanding any vacancy on the Committee.
(4)
Any act or thing done or suffered, or purporting to have been
done or suffered, by the Committee, is valid
Part
IV General Meetings
24.
(1)
With the exception of the first annual general meeting of the
Association, the Association shall. At least once
(2)
(a)
The Association shall hold its first annual general meeting
within the period of 18 months after (b)
Within the period of 2 months after the expiration of the first
financial year of the Association. (3) Clauses (1) and (2) have effect
subject to any extension or permission granted by the commission Annual
General Meetings Calling of and Business at
25.
(1) The
annual general meeting of the Association shall, subject to the act
and to rule 24, be convened on
(2)
In addition to any other business, which may be transacted
at an annual general meeting, the business of (a)
to confirm the minutes of the last preceding annual general
meeting and of any special general meeting held since that meeting; (b)
to receive from the Committee, reports upon the activities
of the Association during the last preceding financial year; (c)
to elect office bearers of the Association and ordinary members
of the Committee; and (d)
to receive and consider the statement which is required to
be submitted to members pursuant to section 30 (3) of the act; (e)
to appoint an auditor for the financial statements. (3) An annual general meeting
shall be specified as such in the notice convening it. Special
General Meetings Calling of
26.
(1)
The Committee may, whenever it thinks fit, convene a special
general meeting of the Association.
(2)
The Committee shall on requisition in writing of not less than
5 percent of the total number of
(3)
A requisition of members for a special general meeting (a)
shall state the purpose or purposes of the meeting; (b)
shall be signed by the members making the requisitions; (c)
shall be lodged with the secretary; and (d)
may consist of several documents in a similar form, each signed
by one or more of the members making the requisition.
(4)
If the Committee fails to convene a special general meeting
to be held within one month after the date
(5)
A special general meeting convened by a member or members as
referred to in clause (4) shall be convened Notice27.
(1) Except
where the nature of the business proposed to be dealt with at a general
meeting requires a special (2) Where the nature of the business
proposed to be dealt with at a general meeting requires a special
resolution (3)
No business other than that specified in the notice convening
a general meeting shall be transacted at the general meeting except,
in the case of an annual general meeting, business which may be transacted
pursuant to rule 25(2).
(4)
A member desiring to bring any business before a general meeting
may give notice in writing of that business Procedure
28.
(1) No
item of business shall be transacted at a general meeting unless a
quorum of members entitled under
(2) Five
members present in person (being members entitled under these rules
to vote at a general
(3)
If within half an hour after the appointed time for the commencement
of a general meeting a quorum is
(4)
If at the adjourned meeting a quorum is not present within
half an hour after the time appointed for Presiding
Member
29.
The Director, or in the Directors absence, a member appointed
by the Sponsor Dealer will preside as Adjournment
30.
(1)
The chairperson of a general meeting at which a quorum is present
may, with the consent of the majority
(2)
Where a general meeting is adjourned for 14 days or more, the
secretary shall give written or oral notice of
(3)
Except as provided in clauses (1) and (2), notice of an adjournment
of a general meeting or of the business Making
Decisions
31.
(1)
A question arising at a general meeting of the Association
shall be determined on a show of hands and,
(2)
At a general meeting of the Association, a poll may be demanded
by the chairperson or by not less than
(3)
Where a poll is demanded at a general meeting, the poll shall
be taken -
(a)
immediately in the case of a poll which relates to the election
of the chairperson of the meeting or to
(b)
in any other case, in such manner and at such time before the
close of the meeting as the Special Resolution32.
A resolution of the Association is a special resolution if
-
(a)
it is passed by a majority which comprises not less than three-quarters
of such members of
(b)
where it is made to appear to the Commission that it is not
possible or practicable for the resolution Voting33.
(1)
Upon any question arising at a general meeting of the Association
a member has one vote only.
(2)
All votes shall be given personally or by proxy but no member
may hold more than 5 proxies.
(3)
In the case of an equality of votes on a question at a general
meeting, the chairperson of the meeting is (4)
A member or proxy is not entitled to vote at a general meeting
of the Association unless all money due Appointment
of Proxies
34.
Each member shall be entitled to appoint another member as
proxy by notice given to the secretary no Part
V Miscellaneous
Insurance 35.
The Association shall effect and maintain all necessary policies
of insurance as may be required from time Funds
Source
36.
(1)
The funds of the Association shall be derived from entrance
fees and annual subscriptions of members,
(2)
All money received by the Association shall be deposited as
soon as practicable and without deduction to
(3)
The Association shall, as soon as practicable after receiving
any money, issue an appropriate receipt. Funds
Management
37.
(1)
Subject to any resolution passed by the Association in general
meeting, the funds of the Association shall
(2)
All cheques, drafts, bills of exchange, promissory notes and
other negotiable instruments shall be signed by Alteration
of Objects and Rules
38.
Subject to Rule 4 the statement of objects and these rules
may be altered, rescinded or added to only by Common Seal39.
(1)
The common seal of the Association shall be kept in the custody
of the public officer.
(2)
The common seal shall not be affixed to any instrument except
by the authority of the Committee and Custody of Books40.
Except as otherwise provided by these rules, the public
officer shall keep in his or her custody or under his Inspection of Books, Etc41. The records, books and other documents of the Association shall be open to inspection, f |